Close

PRIVACY NOTICE FOR CALIFORNIA EMPLOYEES AND JOB APPLICANTS

Effective Date: January 1, 2020
Last Reviewed on: January 1, 2020

This Privacy Notice for California Employees and Job Applicants applies solely to employees, contractors and job applicants of HH Associates US, Inc. (“Company”) who reside in the State of California (“consumers” or “you”).  The Company adopts this notice to comply with the California Consumer Privacy Act of 2018 (CCPA) and any terms defined in the CCPA have the same meaning when used in this notice. 

Information We Collect

We collect information from our employees, contractors and job applicants that identify, relate to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular employee, contractor or job applicant (“personal information”). In particular, Company has collected the following categories of personal information from its employees within the last twelve (12) months: 

Category

Examples

Collected

Sources

Purpose

Third Parties Shared

A. Identifiers.

A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, Social Security number, driver’s license number, passport number, or other similar identifiers.

YES

(a) Directly or indirectly from you
(b) From third parties

(a) Performance of a contract
(b) Necessary for our legitimate interests
(c) Necessary to comply with a legal obligation

(a) Human resources information service providers

(b) Financial investment service providers
(c) Wellness program service providers
(d) Insurance providers
(e) Payroll service providers
(f) Government entities or regulators

B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).

A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.

YES

(a) Directly or indirectly from you
(b) From third parties

(a) Performance of a contract
(b) Necessary for our legitimate interests
(c) Necessary to comply with a legal obligation

(a) Human resources information service providers

(b) Financial investment service providers
(c) Wellness program service providers
(d) Insurance providers
(e) Payroll service providers
(f) government entities or regulators

C. Protected classification characteristics under California or federal law.

Race (which includes historically associated traits, such as hair styles and protective hair styles, e.g., braids, locks, and twists), religious creed (which includes religious dress and grooming practices), color, national origin (which includes, but is not limited to, national origin groups and aspects of national origin, such as height, weight, accent, or language proficiency), ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status (including state and federal active and reserve members as well as those ordered to duty or training), immigration/citizenship status or related protected activities (which includes undocumented individuals and human trafficking), protected medical leaves, domestic violence victim status, or any other category or activity protected by federal, state, or local laws, ordinances, or regulations.

YES

(a) Directly or indirectly from you
(b) From third parties

(a) Performance of a contract
(b) Necessary for our legitimate interests
(c) Necessary to comply with a legal obligation

(a) Human resources information service providers

(b) Financial investment service providers
(c) Wellness program service providers
(d) Insurance providers

(e) Payroll service providers

(f) government entities or regulators

D. Commercial information.

Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

NO

N/A

N/A

N/A

E. Biometric information.

Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data.

NO

N/A

N/A

N/A

F. Internet or other similar network activity.

Browsing history, search history, information on your interactions with a website, application, or service.

YES

(a) Indirectly from you
(b) From third parties

(a) Necessary for our legitimate interests
(b) Necessary to comply with a legal obligation

(a) Analytics and business intelligence vendors
(b) Security vendors

G. Geolocation data.

Physical location or movements. 

YES

(a) Indirectly from you
(b) From third parties

(a) Necessary for our legitimate interests
(b) Necessary to comply with a legal obligation

(a) Analytics and business intelligence vendors
(b) Security vendors

H. Sensory data.

Audio, electronic, visual, thermal, olfactory, or similar information.

NO

N/A

N/A

N/A

I. Professional or employment-related information.

Current or past job history or performance evaluations.

YES

(a) Directly or indirectly from you
(b) From third parties

(a) Necessary for our legitimate interests


(a) Human resources information service providers

J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)).

Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records. 

NO

N/A

N/A

N/A

K. Inferences drawn from other personal information.

Profile or personality tests reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

NO

N/A

N/A

N/A

 

Personal information does not include:

HH Global obtains the categories of personal information listed above from the following categories of sources:

Use of Personal Information

We may use or disclose the personal information we collect for one or more of the following purposes: 

Company will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

Changes to This Privacy Notice

Company reserves the right to amend this privacy notice at our discretion and at any time. When we make changes to this privacy notice, we will provide you with notice and post a copy of the of the updated notice on the Policies and Procedures Section of the Company’s HR Intranet Site and update the notice’s effective date. 

Questions About This Privacy Notice

If you have any questions or comments about this notice or the ways in which Company collects and uses your information, please contact: 

HH Associates US, Inc.
Vice President of Legal, Americas
520 Lake Cook Road, Suite 680, Deerfield, IL 60015
Email: data.protection@hhglobal.com